XL Construction Careers

Description

• Reviews and understands the prime contract by following the terms and conditions throughout the entire project.
• Creates and issues Subcontracts with associated exhibits and contract documents as specified by project requirements.
• Tracks subcontracts for execution, by reviewing for any markups, or following up of any delays in processing.
• Creates and issues subcontractors change orders and tracks for fully executed copies.   
• Can create and track potential cost impacts within XL’s accounting and cost management software.
• Manages, tracks, and obtains insurance certificates as required.
• Manages, tracks, and maintains any insurance programs (OCIP, CCIP, etc.) as required by Owner or project.
• Reviews and communicates with subcontractors their statuses and requirements for compliance.
  

• Manages, creates, and submits monthly pay application for project(s).
• This includes Sub pay app verification for ensuring subcontractors have XL’s required billing documents, schedule of values, and sub conditional waiver.
• Reviews, codes, and approves all invoices for the project.
• Reviews cost reports for coding and labor rate accuracy. Ensuring monthly all items are being accounted and invoiced for.
• Creating XL’s compiled pay app which will include an industry standard G702, schedule of values, associated back-up and any additional billing documents as required by Owner.
• Works to resolve any billing questions the Owner may have.
• Manages, creates, and submits retention invoice(s) to Owner.
• Understands Owner billing requirements and adheres to requirements monthly when submitting the pay application.  
• Tracks and manages lien waiver logs as required by Owner or project.
• Reviews reporting to support and aid in development of the monthly pay application.
• Tracks for payment from Owner as well as to our subcontractors.
• Understands and works in XL’s and Owners billing software systems as needed to complete the monthly pay application process.
  

• Prepares preliminary lien notice to the Owner. 
• Keeps project files (electronic and if needed hard copy) complete, accurate, and up to date.
• Maintains project information in company software systems.
• Pulls permits from the city for project team as needed.
• Manages, tracks, collects, and packages closeout documents as required by Owner and project. This can include closeout binders to Owner, and archiving of materials such as permits and as-builts.
• Supports team with trailer jobsite set-up and demobilizing of trailer.
• Assists with collecting prequal information or other required forms as needed for setting up new vendors or maintaining status for current vendors.
• Can support team with reviewing, maintaining, and tracking drawing sets and specs during course of project.
• Supports the Project Manager with new job setup such as:
• Getting Insurance established
• Helping complete internal new job setup forms
• Ensuring labor rates are set up accurately with accordance of Contract terms.
• Various other start up related items as needed by PM.
• Manages various jobsite needs such as:
• Ordering supplies
• Coordinating fixes to any office equipment
• Jobsite event coordination
• Ordering lunches
• Tracking as required for: PLA requirements, Skilled & Trained reports, Certified Payroll requirements, UBE tracking, R&D tax credit, and others.
• Any other tasks or duties as assigned or required by the project team to support project teams in a dynamic field environment.
  

• Bachelor's degree is preferred. 
• 3+ years of experience in a project administrator role or similar position.
• Accounting/Finance project experience is a plus.
• Excellent computer, office equipment, and software skills (Microsoft 365 and/or Google Workspace) 
• Excellent reading, writing, and personal communication skills are required.
• Able to maintain a professional demeanor while dealing with a variety of stressful situations, navigating different personalities, cultures, backgrounds, and perspectives. 
• Has skills and proven abilities in planning, organizing, problem solving and time management.
• Multitasking with attention to detail.
• Ability to travel throughout the Bay Area frequently.
• Solid understanding of project flow.
• Able to take direction and work independently while executing on schedule.
• Driven individual with honesty and integrity. 
• Can effectively prioritize and adapt in a fast- paced environment, with frequent interruptions, noise level uncommon of that in an office, with high expectations for accurate deliverables.
• Flexible and able to respond effectively to ever-changing demands in a dynamic environment.
• Self-starter, assertive, great at seeking out resources. 
• Flexible schedule to accommodate business needs.  
• The role requires sitting, talking, actively listening, repetitive hand motions, standing, walking, reaching, and bending and/or lifting up to 20 pounds.